Support Ministry Team minutes

Last meeting: March 11, 2008

Attendees:

Jeff Diehl

Mike Lokensgard

Don Monson

Diane Putzer

Walt Rugland

Staff:

Pastor Detweiler

Brenda Smongeski

Items that may require budget/finance coordination:

• Approved the recommendation of the Property Oversight subgroup to create and fill a full-time maintenance position, reallocating money from support/building maintenance to administration/lay staff to cover wages, benefits, etc.

Important items of information:

Finance/budget review:

• Support/building maintenance, equipment-expenses are at 37 percent of budgeted through February, due to necessary, but unexpected, expenses. These are snow removal (spent twice the budgeted amount); soundboard for North Site; repair and refurbishment of organ bellows/room due to water damage; heating and cooling repairs; and a water leak.
• Expenditures for planned repairs are on hold for the near future, pending a review of necessary maintenance expenses.
• Sound equipment for worship in the park: must find funds for this expense.
• Outreach & Social Ministry needs to report on ECHOES’ finances periodically to Council. Support will continue to review as an element of FELC finances, but will leave it to OSM to report.
• Authorized Property Oversight to hire person for maintenance, ASAP.
• Physical Security Policy was approved. Final draft will be published, along with sections related to church activities. The final policy will be communicated to staff, church activities and members.
• Credit cards: In the near future, church members and interested parties will be allowed to make contributions to the church by credit card, debit card or checking account through the church Web site. Previously approved.
• Payroll: Church payroll will be contracted to a vendor for improved service to all.
• Stewardship will begin to communicate church finances to the congregation to keep them better informed on the financial needs of the church.

Submitted by:

John Zweig, chairman